
Investor Resources
Corporate Governance
Management and Directors
Committee Composition and Committee Charters
Governance Guidelines
Code of Ethics and Business Conduct
Code of Ethics and Business Conduct
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INTRODUCTION
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Our Commitment
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We are firmly committed to conducting our business lawfully and ethically.
We believe it is essential for each of our directors, officers, employees
and other representatives to act at all times with honesty and propriety,
to exercise good judgment and to conduct business in a manner that such
action can be supported without reservation or apology.
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The Code
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It is not possible to develop a detailed set of rules, policies or procedures
that cover all circumstances. The best guidelines are individual integrity,
common sense and compliance with law. This Code of Ethics and Business
Conduct (the “Code”) provides a basic guide to assist our management,
employees and others acting on our behalf in understanding their responsibilities.
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Applicability of Code
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This Code applies to each of our directors, officers, employees and other
representatives and to their immediate family members. We will inform
our independent distributors, dealers, representatives and agents of
the importance of adhering to the provisions and principles of this Code.
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OUR RESPONSIBILITIES FOR HONEST
BUSINESS
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Ethical Conduct
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Our reputation for legal and ethical behavior is one of our most valuable assets. We are all responsible for safeguarding this important asset. It is our policy to comply with all laws, whether federal, state, local or foreign. However, our reputation is built on more than compliance with applicable laws - the highest standards of moral and ethical behavior are essential to maintaining our good reputation. We do not tolerate unethical or dishonest conduct.
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Conflicts of Interest
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While it is not possible to develop a comprehensive set of
rules covering all circumstances, the following are examples of activities
which could be considered a conflict of interest if undertaken by you
or members of your household:
While it is not possible to develop a comprehensive set of rules covering all circumstances, the following are examples of activities which could be considered a conflict of interest if undertaken by you or any member of your immediate family:
- Owning a substantial interest in any competing business;
- Owning a substantial interest in any outside concern that does business with us, except with our actual and specific prior knowledge and consent;
- Providing services as a director, manager, consultant, partner, employee or independent contractor to any outside concern that does business with us or is in a competing business, except with our actual and specific prior knowledge and consent;
- Engaging in any outside employment which is in conflict with a material aspect of our business or which requires significant time, attention or energy, except with our actual and specific prior knowledge and consent;
- Accepting gifts (other than gifts of nominal value), favors, compensation, loans, excessive entertainment or other similar activities from our competitors or from any other company or person that does business or seeks to do business with us;
- Representing us in any transaction with a person or organization in which you or your immediate family have a direct or indirect personal interest or may derive a benefit;
- Competing directly or indirectly with us in the design, manufacture, marketing, purchase or sale of products or property rights or interests;
- Taking advantage of any business opportunity which would rightfully belong to us, except with our actual and specific prior knowledge and consent;
- Using or revealing (without proper authorization) any confidential product information, confidential financial information or other confidential information concerning our plans, decisions or activities, including information which is not available to the general public and which could be considered of some importance in a decision whether to buy or sell our stock or our business partners' securities.
Additional guidelines and more detailed information regarding some of the above examples can be found at the "Confidential Information" and "Insider Trading" sections of this Code.
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Undue Influence or Bribery
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It is illegal to pay or receive a bribe intended to influence business
conduct. Our policy follows a higher standard than the law requires and
prohibits any activity that creates an appearance of impropriety. Use
of Company funds or property to bribe or unduly influence any decision
by a director, officer, employee or agent of another company or any governmental
employee or official is strictly prohibited.
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Gifts, Donations, Bequests and Legacies
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You may not accept or offer any gift, offer of travel, or unusual hospitality
from any person or organization in connection with any transaction with
us. However, unsolicited gifts of nominal value or customary hospitality
from persons or entities doing business with us may be allowed when it
is clear that no intent is being made to influence or obligate.
Business courtesies such as meals, transportation and entertainment shall
be modest in amount and related to a legitimate purpose. No director,
officer or employee shall provide entertainment, meals or gratuities to
any customer or other business associate (or group thereof) of the Company
of more than nominal value, or give any gift to such a person or group,
without first obtaining written approval from the Company. No business
courtesies shall be given with either an explicit or implicit understanding
to use or purchase the Company’s products.
We have a responsibility to provide instruction, education, and training
on the safe and effective use of our products to health care providers.
If we provide honoraria or reimbursement of travel, living, or meal expenses
to participants, the amount must be reasonable and in compliance with
this Code.
Donations to customers and those closely affiliated with customers shall entail
a benefit to society and shall be made to promote better health care,
demonstrate good corporate citizenship or serve a genuine educational
function. Such donations should be provided in compliance with applicable
laws and authorized by an appropriate Company officer.
Neither you nor any member of your immediate family may accept a bequest
or legacy from any of our customers (other than a relative or person who
has never had business dealings with us) under a will or trust without
our advance written permission.
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Company Resources
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Our telephones, mail services (including email), computers and Internet access should be used only for Company business. Do not receive personal correspondence at the Company address.
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OUR RESPONSIBILITIES IN OUR
MARKETPLACE
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Fair Competition and Antitrust
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The primary antitrust concerns in our segment of the industry lie in
the communications with our competitors and with our customers. Our competitors
include anyone in our geographic markets manufacturing or selling the
same or similar products that we manufacture or sell. Our customers are
companies that purchase our products.
We are required to comply with antitrust and unfair competition laws.
These laws are complex and vary considerably from country to country.
The following activities are generally prohibited under these laws:
Agreements with competitors that harm customers, including
price fixing and allocations of customers or contracts.
Agreements that unduly limit a customer’s ability to sell
a product, including establishing the resale price of a product or service,
or conditioning the sale of products on an agreement to buy other of our
products and services.
Attempts to monopolize, including pricing a product below
cost in order to eliminate competition.
Use of theft, deceit, or subterfuge in order to obtain
information;
Engaging in illegal kickbacks, tying, refusals to deal,
price discrimination or other illegal competitive practices.
Employees may not discuss information with our competitors or customers
relating to such subjects as projected sales for any specific product
or service, revenues or expenses, unannounced products and services, pricing
strategies, personnel situations and other proprietary information.
If you are in doubt about whether any particular conduct is appropriate,
you should seek guidance from management.
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Sales and Marketing
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Our goal is to build long-term relationships with our customers by demonstrating
honesty and integrity. All of our marketing and advertising will be accurate
and truthful and in compliance with laws regulating our products. Deliberately
misleading messages, omissions of important fact, or false claims about
our competitors’ offerings are never acceptable.
We will only obtain and conduct our business legally and ethically.
Bribes or kickbacks are not acceptable and are strictly prohibited under
both state and federal law, including federal Stark laws.
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Product Quality and Safety
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To maintain our valuable reputation, compliance with our quality processes
and safety requirements is essential. We damage our reputation when we
ship products or deliver services that fail to live up to our standards.
We are committed to producing quality products and to maintain our reputation
for excellence in product quality and safety. We will comply with all
laws and regulations regarding the safety of our products and the standards
for our manufacturing plants.
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OUR RESPONSIBILITIES TO EMPLOYEES
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Respect
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Our employees make a difference in our performance as a company. Without
dedicated employees, we would be unable to serve our customers. We expect
and require compliance with all requirements of applicable labor laws
– including those regarding occupational health and safety, equal employment
opportunity, sexual harassment, rates of pay and overtime. We strive
to provide our employees with a working environment of mutual respect
and support that allows them to be productive and effective in their jobs.
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Equal Opportunity
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We are an equal opportunity employer. We are committed to providing
a work environment that is free from discrimination and harassment of
any kind, whether verbal, physical or visual. Discrimination and harassment
are strictly prohibited and will not be tolerated.
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Safety
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A safe and healthy work environment is of the utmost importance to us.
We are committed to complying with Occupational Safety and Health Administration
Requirements (OSHA) requirements. Great care must be taken in order to
promptly correct any safety problems in the workplace. You must report
all accidents to the appropriate supervisors or management, no matter
how slight.
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OUR RESPONSIBILITY FOR COMPANY
INFORMATION
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Confidential Information
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Our success depends upon our ability to maintain certain information in confidence.
That information includes any non-public information relating to the Company,
our customers and suppliers, or anyone else who receives information as
part of a business relationship. Non-public information about past results
and anticipated future plans should be protected. Confidential information
should not be disclosed to anyone outside of the Company or to anyone
inside the Company who does not have a need to know that information.
We must protect customer information that is sensitive,
private or confidential just as carefully as our own. Only those who
have a need to know should have access to confidential information. Both
federal and state privacy laws regulate the disclosure and use of information
regarding a person’s health, treatment or payment for health care. Any
use or disclosure of this information, except in compliance with these
laws, could result in criminal or civil punishment, as well as disciplinary
action up to and including termination of your employment. Consult with
our management if you have questions about these privacy laws.
Our employees are expected to cooperate with reasonable requests for
information from government agencies and regulators, and to consult with
management before responding to any non-routine requests. All information
provided must be truthful and accurate.
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Disclosure of Corporate News and Information
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Our financial information is not to be released to anyone unless it is
included in a published report, or otherwise made generally available
to the public. Questions concerning the disclosure of confidential information
should be referred to the appropriate corporate officers. Confidential
business matters, which could be of interest to competitors, and customer
information should never be discussed with representatives of the media
or in any other public forum. All media inquiries or requests for information
from financial analysts or our shareholders should be referred to the
appropriate corporate officers.
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Insider Trading
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We have adopted a formal policy relating specifically to insider trading. You can obtain
a copy of this policy upon request.
You may not purchase or sell our securities (or the securities of our customers or
suppliers) if you are in possession of material information which has
not been disclosed to the general public. This rule also applies to your
family members. Doing so constitutes a violation of the law and is
against our policy.
Information
should generally be regarded as “material” if there is a likelihood that
it would be considered important by an investor in making a decision regarding
purchasing, selling or holding the securities. The analysis of whether
information is material requires the consideration of many factors. Examples
might include unreleased sales and/or earnings figures, projections of
future earnings or losses, news of a pending or proposed merger or asset
purchase, a major new contract or lawsuit, a change in dividend policies,
a change in management, news of a significant sale of assets or the disposition
of a subsidiary, and the gain or loss of a major supplier. Either positive
or negative information may be material.
Disclosure of material inside information to others who then trade in
securities is also prohibited. The potential penalties apply to those
who trade on the basis of the “tipped” information as well as those responsible
for supplying information (even if the tipped information is received
from, and supplied to, persons outside of the Company).
Our directors and executive officers must comply with additional requirements
when trading in our securities. Those requirements include the avoidance
of “short swing” trading and the filing of periodic reports relating to
their trading activities.
There are no exceptions to this policy and its violation may result
in serious criminal and civil penalties, in addition to disciplinary action
or discharge.
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Personal Investments
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In addition to our policies regarding Insider Trading, you should be
particularly cautious regarding investments that may appear improper to
customers, supervisory authorities or the public. Transactions that create
the appearance that an individual working for us may be improperly benefiting
from his or her relationship with us or violating his or her fiduciary
responsibilities should be avoided. This policy applies equally to investments
by members of your immediate family.
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OUR RESPONSIBILITIES
FOR ACCURATE BOOKKEEPING
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Accurate Records
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Company books and records shall be properly maintained and shall accurately
reflect all transactions. No undisclosed or unrecorded funds or assets
shall be established for any purpose. All contracts under which funds
are disbursed shall accurately state the purposes for which these funds
are paid and shall not be misleading. Our financial statements and other
disclosure shall be full, fair, accurate, timely and understandable.
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Foreign Corrupt Practices
Act Requirements
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We are subject to the Foreign Corrupt Practices Act of 1977 (the “FCPA”).
Our policy is to strictly comply with the provisions of the FCPA, which
establishes certain accounting requirements and prohibits the bribery
of foreign governmental officials.
Through the FCPA we are subject to two interrelated accounting requirements.
First, the FCPA requires that we maintain books, records and accounts
which fairly and accurately reflect our transactions and dispositions
of assets in reasonable detail. This requirement is designed to improve
the accuracy of our financial records and the audits that represent the
cornerstone of our financial disclosures. Second, the FCPA requires that
we devise and maintain a system of internal accounting controls that are
sufficient enough to provide reasonable assurances that our bookkeeping
and accounting objectives will be attained.
The FCPA also prohibits us from directly or indirectly giving anything
of value to foreign government officials, foreign political parties, candidates
for political office, or any person where the payment will inure to the
benefit of any of the above parties for the purpose of obtaining special
treatment from a foreign government official, even if the payment is requested
by that person or organization.
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Records Retention
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We have established and maintain a formal records retention and disposal
policy. You should be aware of this policy and understand the procedure
for the retention of business documents.
Never alter or destroy documents or records in response to an investigation
or other lawful request.
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OUR RESPONSIBILITIES FOR OUR
INTELLECTUAL PROPERTY
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Protection of Our Intellectual Property
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We protect our intellectual property by seeking patent, copyright or
trade secret protection and by preventing disclosure or loss of confidential
information. Our patents, copyrights, trademarks and other proprietary
rights represent valuable corporate assets. You are expected to take
appropriate steps to protect our patents, copyrights, trademarks, trade
secrets and other proprietary information.
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Intellectual Property
and Your Employment
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Any inventions, designs, discoveries, ideas, concepts, works of authorship
and trade secrets created during the employment relationship — or which
arise out of an employee’s work or are created using an employer’s time,
materials or assets — are owned by the employer. You are expected to
cooperate with us in documenting our ownership of all intellectual property
developed by you during your employment with us.
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Intellectual Property Rights of Others
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The proprietary rights of others must be respected. You may not engage
in industrial espionage or acquire information about other companies or
their products and technology through improper means. If you receive
a confidential disclosure of trade secrets of a technical or business
nature from an outside source, it should be received under the terms of
a written agreement that spells out our obligations and rights with respect
to the use and protection of the information.
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YOUR RESPONSIBILITY IN YOUR
COMMUNITIES
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Personal Conduct
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You should always be mindful of our reputation in the communities we
serve. The success of our business depends on building trust with our
customers and the public. This trust is built by your conduct at work
and in your community. Therefore, it is extremely important that you
conduct your business and personal affairs in such a way as to avoid discredit
or embarrassment. You should treat all customers and co-workers with
respect and courtesy at all times, whether or not “on the job.”
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Political Activities
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We believe that it is important for every citizen to take an active interest
in political and governmental affairs. All of our personnel are encouraged
to keep themselves well-informed concerning political issues and candidates
and to take an active role in fostering better government. If you elect
to participate in political activities, however, you should make it clear
at all times that your participation is done as a purely private citizen
and not in the capacity of a representative of the Company. You may contribute
as you choose to a particular political candidate or ballot proposition
as long as those contributions are personal.
We have a right to political expression on issues and we may express
ourselves through contributions to campaigns that do not involve the election
of candidates and are not prohibited by law.
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OUR RESPONSIBILITIES FOR ENFORCEMENT
AND ACCOUNTABILITY
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Enforcement and Accountability
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Violation of the principles of the Code or applicable policies and procedures
by any of our directors, officers or employees (or their immediate family
members, to the extent applicable) will result in disciplinary action,
up to and including discharge of the officer or employee. Violation of
the Code by any business partner may result in termination of the distribution,
dealer or agency agreement. In some cases, violation of the Code may
also be a violation of civil or criminal law and any disciplinary action
by the Company would be in addition to any governmental civil or criminal
penalties.
Any employee who wishes to request waiver of, or required consent under,
any provision of the Code must make a written request to their immediate
supervisor; in the case of the Company’s executive officers and directors,
requests for waivers or required consents must be made to the Company’s
Audit Committee.
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Reporting Violations
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We have adopted a Policy on Reporting and Investigating Allegations of
Suspected Improper Activities (the “Reporting Policy”) that governs the
investigation and reporting of improper activities, including violations
of this Code, and allows employees to submit certain concerns in a confidential
and anonymous manner.
If you believe that you have discovered a possible violation of the letter
or intent of this Code, you may contact a supervisor, manager or officer.
In the event an alleged violation involves a member of the Board of Directors
or an officer of the Company, a report may be made in writing to the Audit
Committee.
All reports of a possible violation will be forwarded unopened, unaltered
and anonymously to the Audit Committee with the same “whistleblower” protection
as in our Reporting Policy.
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Who to Contact Regarding Accounting Concerns
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If you have questions or concerns about the accounting or auditing practices
of the Company, including its internal accounting controls, you are encouraged
to report these concerns to the Communications Systems Inc.Audit Committee.
These reports should be submitted and will be administered as outlined
in our Reporting Policy.
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Who to Contact with Questions or Concerns on Code of Ethics and Conduct
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If you have questions or concerns relating to the Code, you may contact:
David T. McGraw
Chief Financial Officer
10900 Red Circle Drive
Minnetonka, MN 55343
952 996-1691
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| Under federal law, Communications Systems, Inc. may not discharge, demote, suspend, threaten, harass, or in any other manner discriminate against an employee in the terms and conditions of employment because of any lawful report regarding a violation of any rule or regulation of the Securities or Exchange Commission or any federal law relating to fraud against shareholders of Communications Systems, Inc. |
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